Rustic Canyon Ladies Golf Club

ARTICLE I

The organization shall be known as the Rustic Canyon Ladies’s Golf Club and is hereby referred to as the Club.

 

ARTICLE II OBJECT

The object of the Club shall be to; Unite all women interested in forming a golfing organization for play at Rustic Canyon Golf Course in Moorpark, Ventura County, CA. Secure for its members all rights and privileges in the use of the Rustic CanyonGolf Course. Maintain and promote active club membership in the Women’s Public Links Golf Association (WPLGA).

 

ARTICLE III MEMBERSHIP

     Section 1 Core Members The members of this Club shall consist of individuals only and be available to all women eighteen years of age and older.

 

     Section 2 Applicants Any applicant eighteen years or older and of good character shall be eligible for membership in the Club. An applicant shall become a full member after she plays two rounds with a Board member and establishes a handicap or plays five qualifying rounds; She must be current on Club dues. No applicant shall be denied membership because of race, creed or color.

 

ARTICLE IV DUES & FINANCES

     Section 1 Membership Dues The Board of Directors shall establish the membership dues. The Board will determine if and when a dues change is required and shall propose and submit the new rate to the 1 Club membership for approval. New members joining between October 1st and July 1st must submit the full annual dues. The dues shall consist of the Club membership fee and WPLGA fee. Full payment must be submitted by October 1st and will be considered delinquent after October 15th. Delinquent status may be cause for dismissal from membership. Nonpayment by November 1st shall result in automatic dismissal from the Club. A written appeal for readmission addressed to the Board of Directors will be permitted for 30 days following dismissal.

 

   Section 2 Finances The Board of Directors shall be held accountable for the Club finances. The President and Treasurer shall be authorized to sign checks.

 

ARTICLE V Committees

     Section1. Handicap Committee. The Handicap Committee shall ensure the integrity of the handicaps issued. This committee shall make certain that the members comply with the USGA Handicap System. A majority of the Handicap Committee shall be members of the club. Club employees may serve on the Handicap Committee, but an employee may not serve as Chairman. ln order to issue USGA Handicap lndexes to members, the club must have at least one person certified in the USGA Handicap System.

 

ARTICLE VI BOARD OF DIRECTORS and DUTIES

     Section 1 Directors The authorized number of Directors of the Club shall be limited to a maximum of ten. The Board of Directors may appoint committees as considered necessary and shall grant its members such powers as required to achieve its specific goals. They shall be elected at the Annual Meeting and shall hold office for one year or until their successors are elected, but are not limited to a specific number of terms

 

     Section 2 Vacancies Vacancies on the Board of Directors may be filled by the selection of a candidate(s) and majority vote of the remaining Directors.

 

     Section 3 Duties

          A. President - The President shall preside at all meetings of the Club and Board of Directors, call special meetings as required, appoint standing committee chairmen, discharge special committees, make reports to the membership from the Board of Directors at regular meetings unless Board members present their own reports.

   

     B. Vice President – Monthly/Weekly Tournament Chairman The Vice President- Monthly/Weekly Tournament Chairman shall primarily assist the President and in her absence, preside at meetings of the Board and General meetings and conduct all Weekly Tournaments. She shall also complete and maintain a calendar of events for the year, keep records

 

     C. Second Vice President This position will be filled when it is deemed necessary by growth of club. The Assistant Vice President-Major Tournament Chairman will establish and set the format for all Major Tournaments; Club Championship and any other Tournaments.

 

     D. Secretary The Secretary shall record the minutes of all meetings of the Club and Board of Directors, conduct correspondence of the Club at the direction of the President and/or the Board of Directors, notify Club members of events and meetings, keep books containing Bylaws, post and/or notify changes or amendments to the Bylaws as proposed by the Board of Directors thirty (30) days prior to the next General Meeting.

 

    E. Treasurer This position will be filled when it is deemed necessary by growth of club. The Treasurer shall manage the Club finances; deposit the funds of the Club to the credit of the Club in a bank approved by the Board of Directors, keep an itemized account of all financial transactions of the Club, present a status report at each meeting, pay all Board approved bills, prepare books for audit at close of the year (an auditor shall be selected by the Board of Directors at their option) and set up the next fiscal year Proposed Budget to present to the Board of Directors for approval.

 

     F. Handicap Chairman The Handicap Chairman shall keep accurate records of member handicaps, post sheet from GHIN twice each month as handicaps are updated, maintain coordination with the Membership Chairman for prospective members’ eligibility requirements. G. Membership Chairman This position will be filled when it is deemed necessary by growth of club. The Membership Chairman shall issue all membership related documents, contact prospective members, explain benefits of membership, arrange play of qualifying applicants with Board members and/or other established members. After acceptance, present new member(s) to the 3 General Membership. Maintain complete records of membership activity including original applications. Membership Chairman shall also serve as Pub Links Representative fulfilling the requirements of that office as set forth in the WPLGA rules. She shall distribute the WPLGA books and membership renewal forms with dues information to Club members sufficiently in advance of the payment due date for the next fiscal year.

 

ARTICLE VIII MEETINGS

     Section 1 Regular Board Meetings

Regular meetings of the Board of Directors shall be held on the first Thursday of every other month starting with January. If said day falls on a Holiday, such meetings shall be held on the next Thursday thereafter, unless otherwise indicated. No notice need be given for regular meetings.

 

     Section 2 Annual Meetings of Members

The annual meeting of the General membership shall be held in December of each year, unless otherwise authorized. Installation of the Board of Directors shall take place at this meeting.

 

     Section 3 General Meetings of Members

A General Meeting shall be held on the third Thursday of every other month starting in February. The schedule shall be established at the start of the new fiscal year.

 

     Section 4   Special Meetings of Members

Special meetings of the membership for reasonable cause may be called by the President, the Board of Directors, or by a request representing ten percent (10%) or more of the Club Membership.

 

     Section 5 Quorum

A quorum shall be an assemblage of one-third (1/3) of the general membership. A majority vote of such quorum shall be sufficient to approve and/or amend Bylaws or to approve or disapprove any matters concerning the Club which require the vote of the membership. In the event less than one-third (1/3) of the general membership is present, a written ballot will be prepared and submitted to all members to insure that such items have been approved/disapproved by the required quorum.

 

ARTICLE IX CONTRACTS

The Board of Directors, except as in the Bylaws otherwise provided, may authorize any 4 officer or officers, agent or agents, to enter into any contract or execute any instrument in the name of and on behalf of the Club. Such authority may be general or confined to specific instances. Unless so authorized by the Board of Directors, no officer, agent or employee shall have any power or authority to bind the Club to any contract or agreement, or to pledge its credit, or to render it liable for any purpose or to any amount.

 

ARTICLE X AMENDMENTS

Amendments to these Bylaws may be periodically made at the recommendation of the Board of Directors, and must be posted, emailed or mailed at least thirty (30) days prior to the next General Meeting.

 

ARTICLE XI PARLIAMENTARY QUESTIONS

On all parliamentary questions for which provision is not made in these Bylaws, the provisions of “Roberts Rules of Order Revised” shall prevail.

 

Bylaws adopted 2016